Present: John Battler, Cawas Cooper, John Corn, Joe Cramer, Bob Duggal, David Edwards, Yinlun Huang, Annette Johnston, Kamlesh Bhatia, George Liebermann, Helen Lou, Ka Ng, John Peragine, Scott Rothschild, Aaron Sarafinas, Christine Seymour, Cheryl Teich.
The PD sessions are scheduled consecutively, starting Monday morning, in the Illinois room (capacity about 45). Last session is Wednesday afternoon. The PD Dinner will be Wednesday night at Buca di Beppo.
The 2004 Programming planning meeting will be during the Indianapolis meeting, November 2002.
Peter Smith will be the new co-chair of the session Best Practices and New Trends in Pilot Plants. Ka Ng is will be co-chair for Pharmaceutical Biological Process Development. All other session chairs have been named for the San Francisco sessions. Cheryl and Dave will consider inviting an opening plenary speaker for each topical. Chris Seymour encouraged the topical chairs to organize corresponding short courses and asked them to organize a dinner. Dave Edwards agreed to organize a short course as part of the pilot plant topical. Cheryl will consider having a short course accompanying the innovation topical.
We have been thinking of doing a Symposium every other year. However, if we start alternating with 2003, we will conflict with the North American Mixing Forum (NAMF). Considering having a symposium in 2003 and 2004, and then alternating in even years.
The structure of the committees for the 2003 Symposium was presented.
Looking for Corporate, NSF, DOE sponsorships
Perhaps a fee for a table-top display could be collected.
Joe Cramer suggested that when we advertise, we make it clear that the Symposium fee covers accommodations and meals (like a Gordon Conference).
Cheryl suggested looking into some version of webcasting if we thought we might do that instead proceedings. Cheryl and Cawas will consider A/V possibilities and costs in the symposium planning.
A brochure will be ready to distribute at the Indianapolis meeting. We can Email some advertising. Word of mouth from Division membership may be most effective.
It was suggested that a Vision 2020 person speak at this symposium. Katie Hunt (of Rohm & Haas) has suggested a name of the DOE person to Cawas for follow-up.
Wednesday morning is a visionary session. Whoever the panel is, they should be compelling enough to attract attendance. It was suggested that someone from a Government Agency should be on the Wednesday Panel.
We will come up with defined times for table top displays, and charge the companies displaying them. There will be food near the displays when we have them.
Later in the meeting, a wine and cheese period (2 hours?) after dinner might be a good time for the tabletop.
The committee will consider inviting 4 other panelists besides the invited speakers. All table top display candidates could be approached personally to participate. Brochures about the Symposium will be given to the vendors at the Annual Meeting in Indianapolis.
Batch Day - Looking for a theme for "accelerated for growth". Could consider methods, right tool at the right time, workflow. After some discussion, it was agreed that we should look for 4-6 speakers. Presentations should be more like case studies or success stories. Emphasis will not be on the tools themselves, but how they were used (i.e. at the right time, communication and workflow).
Continuous Day - A list of possible speakers was shown. Send more nominations, as mentioned in Batch Day above
Ka has bylaws in draft form. The bylaws will become fixed in November.
To be a true division, we must have approved bylaws. We need a bylaws committee.
ACTION ITEM Ka Ng began bylaws and will be committee chair. Other members are:
The bylaws will be presented at the CTOC meeting on Sunday, November 3, 2002. We will approve our bylaws with a vote in person at the Division Committee meeting on Wednesday, November 6, 2002.
John Corn is reviewing his presentation on deliverables as a sales point for value to be found in paying AIChE dues AND PDD dues.
Besides networking, one of the benefits discussed was access to a list of PDD members. Members may use the membership lists for a call for papers. This is usually done by contacting Ramesh, and working with him to get the call for paper distributed. Access to the lists is controlled.
There was a discussion on the actual dues amount for Division 12. We will hold our dues at $10.
When corporations sponsor the web site, their logos and acknowledgement are placed on the page.
A committee to oversee the web site was formed. The objective of the committee is to
Most of the meeting will be done by Email and Conference Call. Membership on the committee is
As mentioned earlier, a newsletter should be issued by September. This is an electronic newsletter. George Liebermann offered to help the newsletter editor get started. Annette Johnston is going to look for volunteers at Abbott next week (Week of 7/1).
Peragine pointed out that an ISPE/FDA Tech Transfer Guide has been drafted. It is issued by ISPE. It will be published in September. Comments were due by the end of May. He passed a copy around to look at. ISPE will present this at their spring conference. John Corn pointed out that the Tech Transfer section on the web site would be good place to provide a link to this document.
A questionnaire is being developed for benchmarking pilot plant building and use. The mailing list for this questionnaire is still being developed. The questionnaire will be no more than 2 pages long. Topics include:
This list of topics was finalized at the meeting at New Orleans. A draft of the questionnaire will be distributed by 8/1/02. We must reply with suggestions by 9/1/02. The questionnaires will be circulated 10/02 through 4/03. Results will be compiled and discussed at the June planning meeting next year. The results will be presented at the San Francisco meeting.
Dan Pintar, UOP is looking for volunteers for this effort.
Digiscript has completed work on the "Improving Manufacturing Process" 4 hr course in New Orleans. It will cost $199 per user license to access the web page for one year.
Perhaps we could look for corporate sponsorships for this project. The corporation would get use of the site (perhaps number of licenses related to level of sponsorship). Corporations would have to deal with Joe Cramer on an individual basis. National AIChE is planning to add buttons to lead to a "teaser" portion of the course to their web site.
We have been featuring a lot of pilot plant programming, and will be having a topical in November 2003 in San Francisco. One trend seen in building pilot plants is that companies cannot invest in their existing products long enough to build pilot plants. We should emphasize looking into growth technologies for the future life of the division. We need to get Division 12 visible in the local sections. Perhaps the "status of the division" presentation John Corn will make in Indy should be "franchised" out to present at local sections. We should put the status information on a poster, and put it in a poster session. We should begin to appear at student chapter meetings. Another way to recruit members is to continue to have joint sessions with other divisions. It is not unusual to be a member of more than one division.
The area meeting is set up for discussion. One half hour per area may not be enough time for discussion. The Area meeting time-slot in Indy will be 3 hours long instead of 2 hours long. It will be on Tuesday from 5 to 8. John Corn suggested that the area chairs should decide how to run their meeting.
$8254.44 is our current balance.
353 Paid Members
Some charges from dinners have not yet come through (that is, the bills for the two dinners)
Membership target in 2003: 500
Membership target in 2004: 700
Review structure of organization in 2003.
Recruit Newsletter Editor in 2002.
Update Web Page every year.
Upload a Video a Panel Discussion on Benchmarking in the Poconos.
Updated spreadsheet with 5 year plan will be presented at the Indy Meeting (and CTOC)